OSHA Handbook for Small Businesses

Documenting Your Activities

Documenting Your Activities

Document your activities in all elements of the Four-Point Workplace Program. Essential records, including those legally required for workers' compensation, insurance audits and government inspections must be maintained as long as the actual need exists. Keeping records of your activities, such as policy statements, training sessions for management and employees safety and health meetings held, information distributed to employees, and medical arrangements made, is greatly encouraged. Maintaining essential records also will aid:

  1. the demonstration of sound business management as supporting proof for credit applications, for showing "good faith" in reducing any proposed penalties from OSHA inspections, for insurance audits and others; and
  2. the efficient review of your current safety and health activities for better control of your operations and to plan improvements.

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